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Exhibitors

• Entries must be lodged with the Show Committee by 5:00pm on Friday, 22 September 2023. No Late entries will be accepted.
• Entries must be on the form supplied and be accompanied by the entry fee.
• Entry forms are included with the schedule. The due date for all Hall entries is Friday, 22nd September 2023. Additional Entry forms can be requested from the Treasurer via email: svstreasurer@hotmail.com
• All exhibits must be dropped at Brown Park Main Hall between 10:00am and 5:45pm on Friday 6th October 2022. Judging will take place from 7pm.
• Entry Fees for all sections: $1.00 per entry, unless otherwise stated within this schedule.
• Prizes (unless otherwise specified).: $5 – First place; $2 – Second place; Prize card – Third place, per judges’ discretion. Prizes may not be awarded if it is considered the entries do not meet judging standards. Prizes may not be awarded if there are single entries in any one class.
• All exhibits will be judged on their merit and prizes will be awarded according to the judges’ discretion.
• Exhibits must be the property of the exhibitor and, except for livestock, must be grown or made by the exhibitor.
• If applicable, livestock judging will be judged by 9am on the day of the Show unless otherwise specified in the schedule.
• The Committee reserves the right to refuse, cancel or accept conditionally any entry without giving a reason for doing so.
• Exhibitors may enter as many entries in each class as they choose or as stated in the schedule.
• No names, initials or marks of identity are to be placed on any exhibit.
• Children’s entries are defined as being a child between the ages of 4 and 16 on Show Day and more specific information is at Sections X, Y and Z of this Schedule. Children may enter adult categories, but no special consideration will be given.
• Any exhibitor interfering with exhibits before or after judging will be disqualified.
• Exhibits must not be removed from the Main Hall before 3:00 pm on Saturday, 7th October 2023.
• All reasonable care will be taken to safeguard exhibits, but the Society will not accept responsibility for any loss of, or damage to exhibits. Exhibitors are responsible for arranging their own insurance if so required. It is a condition of entry that each exhibitor shall hold the Society blameless and indemnified against any legal proceedings arising from any such loss or damage.
• Each exhibitor will receive a “confirmation of entries” form when exhibits are presented for staging. This lists all exhibits by the Exhibitor and is a receipt for fees paid. This form must be presented to collect prize money and to collect exhibits at close of show
• Hall judging will take place from 7pm on Friday, 6th October 2023. Only judges and Stewards will be permitted in the Hall whilst judging is taking place.
• Points: the Society’s scale of points is First Prize – 3points; Second Prize – 2 points; Third Prize – 1 point; Best Exhibit – 2 extra points. In all sections (excepting children’s classes) at least 8 points must be obtained before a trophy/rosette is awarded.
• Judging: In the event of there being no competition in any class (where there are three entries or less), prizes may not be awarded. Similarly, prizes may be given if the judges certify particular merit. Judges are requested to withhold prizes even where there is competition if the exhibits are of inferior description, or not suitable for the class in which they are competing. Judges may award a second prize or third prize instead of a first, or they may divide a prize.
• In the event of a tie or trophy, the winner will be decided on a count back. The President’s decision is final in all cases
• Stewards may transfer entries to appropriate classes if they deem the exhibit is entered in the wrong class.
• No item may be entered in the Hall exhibits that has previously been entered in the Swan View Show.
• Entries that contravene the rules and regulations of the Society will be deemed ineligible for prizes.
• Prize money may be collected from the Show Office on Saturday, 7th October, in the Main Hall from 2pm to 3pm upon presentation of your prize card(s).
• Protests: All protests must be given in writing to the Secretary, accompanied by a fee of $20, before 10:00am on Saturday, 7 October 2023. No protest will be discussed in a public arena on Show Day. Protests will be discussed at the next meeting of the Committee. Protest money shall be absolutely forfeited to the funds of the society if the protests on due consideration be deemed unfounded or frivolous. Any prize which may be withheld in consequence of any valid reason shall be forfeited to the Society.
• Should any exhibitor, having gained a prize, be disqualified (either by protest or for any other reason) the next on the list does not necessarily obtain such prize. The Society, with or without the advice of the Judge, shall decide the question.
• Any incidents or disputes that may arise are to be decided by the Committee and President of the Swan View and Districts Agricultural and Arts Society.
• No stock which is deemed to be suffering from any disease or parasite will be allowed on the showgrounds.
• Ground space for the stalls shall be provided by the Chief Ground Steward and will be charged at $60 per 3×3 space.
• “District” means a radius of 50 kilometres from the show grounds.
• All Patrons, Vendors, Stall Holders and committee members will be given a wrist band to prove entry fees to the Show have been paid. Patrons attending without a wrist band should expect to be challenged by Security staff on site.
• Carers attending the show with their ward will be granted free entry.
• The Committee has the right to remove any person/persons from the showground for any reason. Police will be called should it become necessary.